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Expense Management

eRequester provides innovative and easy to use expense management functionality that saves employees time and provides necessary spend controls. With an updated user interface and targeted expense tracking features via select modules, eRequester allows for setup of customized business rules for automatic budget checking, approval routing, and expenditure oversight.


eRequester offers the ability to:

  • Define business rules to automatically assign accounting codes to transactions
  • Drill down into multiple levels of transaction detail
  • Automatically route expenses online for approval
  • Easily set up and schedule essential exports
  • Attach expense documentation and receipts at the request level

Tracking expenses for reimbursements and payment requests can be hard to manage. Digital and paper forms are limited and contribute to operational overhead. With a web-based application for entry and tracking of expense reporting organizations can improve operational efficiency and help control costs. eRequester automates and expedites expense processing procedures and provides greater visibility over discretionary spending.



Built-in functionality allows users to enter mileage information in one place and auto-calculates based on your organization's reimbursement rules.



Taking per diem a step further eRequester allows organizations to offer per diem allowance for travel and accommodations to streamline expense reimbursement.



Reduce the number of employees who circumvent your organization’s purchasing process and maintain an audit trail of transactions to aid with SOX compliance. With eRequester's web interface you can enable separate numbering of Approved Payment Requests and purchase orders and utilize validated vendors, items, account codes and other relevant information for better control over expenditures.



Budget Checking

Route requisitions based on over-budget status with the Budget Control module, adding additional workflow by departments or other attributes if a GL account or projects is over budget.

Voucher Request

Allows users to enter non-PO Expense or invoice Requests into eRequester. Users can enter Invoice Number and Date, Vendor, Item, and Account information along with Quantity, Cost and comments and then attach a scanned copy of the receipts or invoice to the Requisition. Once entered, the Request can be routed for approval through a configurable workflow engine. Approved expenses are auto-posted to AP as vouchers.

Project Accounting

With eRequester's Project Module you can track budgets against projects and tasks, as well as GL accounts, with separate approval workflow depending on budget status.

Mobile Approvals

eRequester's Mobile Approval Module puts requisition and payment requests at designated users' fingertips. The Mobile Approval Module facilitates notification, review, approval, rejection and other communication from supported mobile devices, including Blackberry and iPhone.

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eRequester is a Microsoft Certified Gold Partner eRequester is a Gold Sage Development Partner